Location: On-site at Quru Lab HQ (Agbor)
Employment Type: Full-time
Reports to: Chief Executive Officer
Quru Lab is a product-led software company and tech hub in Delta State. We build and run our own products, including Padi, Muna, Kichor and Spirit Nerds, and we build software for founders, companies and governments across Nigeria. We are looking for an organised, detail-oriented and trustworthy Finance & Administration Officer to keep our books accurate, our payments controlled, our compliance up to date, and our office running smoothly.
What you will do
Bookkeeping and Accounts
- Record all Company transactions and reconcile the Company’s bank accounts every month.
- Issue client invoices, track receivables, and record revenue from Padi and other Quru Lab products.
- Process vendor and supplier payments only after approval by the CEO.
Payroll and Staff Payments
- Prepare the monthly payroll, including salaries, approved benefits and bonuses, for approval by the CEO.
- Maintain accurate staff payment records.
Tax and Statutory Compliance
- Calculate and prepare applicable taxes and statutory deductions, including VAT, withholding tax and PAYE where applicable, for timely remittance.
- Maintain a compliance calendar and ensure tax returns and other statutory filings are prepared on time.
- Coordinate with the Company’s external accountant, auditor or tax consultant on annual accounts, audits and tax matters.
Budgeting, Expenses and Reporting
- Apply the Company’s expense approval policy and process approved reimbursements.
- Prepare monthly management accounts covering income, expenses, cash position, receivables and payables.
- Support budgeting and cash flow planning for the Company and its products.
Office Administration and Operations
- Manage office running costs and arrangements, including rent, power, internet, supplies and maintenance.
- Ensure the office remains organised and functional for the team.
Company Asset Register
- Maintain a register of Company equipment, including laptops, cameras and other devices, recording who holds each item.
- Record the issue and return of Company assets when staff join or leave.
HR Administration
- Maintain staff files, signed contracts, attendance records and leave records.
- Prepare onboarding and exit paperwork for staff.
Client Contracts and Billing Administration
- Track client agreements, payment milestones and retainer renewals, and flag invoices as they fall due.
- Support the CEO with project costing and pricing when proposals are prepared.
Corporate Compliance
- Track and prepare CAC annual returns, business permits, insurance renewals and statutory registrations such as pension, NHF and ITF where applicable.
Grants and Funding Records
- Maintain records of grants and other funding received by the Company, and prepare the financial reports required by funders.
Events Finance
- Prepare budgets for meetups, workshops and other Company events, and track their income and expenses.
Controls
- The Finance & Administration Officer shall prepare and record payments but shall not release any payment, transfer or withdrawal of Company funds without the prior approval of the CEO.
- The Finance & Administration Officer shall not share Company banking credentials, authorise payments to themselves, or alter financial records except to correct errors with a documented explanation.
- All Company financial records and information shall be kept strictly confidential.
How we measure your work – Key Performance Indicators (KPIs)
- Accuracy and timeliness of bookkeeping, with all transactions recorded and bank accounts reconciled each month.
- Timely invoicing and reduction of overdue receivables.
- Accurate payroll prepared on schedule.
- Tax remittances and statutory filings completed by their deadlines, with no penalties incurred.
- Monthly management accounts delivered on time.
- Accuracy of the asset register, staff records and client contract tracker.
- Smooth running of office operations within budget.
Requirements
- HND or BSc in Accounting, Finance or a related field.
- High integrity and discretion in handling company funds and confidential information.
- Computer literate
- Strong organisational skills and attention to detail, with the ability to manage several responsibilities and deadlines.
- Good written and verbal communication skills.
- Must be based in Agbor or able to resume on-site daily.
What You Will Benefit
- Opportunity to work with an ambitious and growing team
- Hands-on experience in a fast-paced tech environment
- Career growth and professional development opportunities
- Exposure to exciting projects and innovative solutions
- Performance-based rewards and recognition
Benefits of Working at Quru Lab
- Supportive and collaborative work culture
- Opportunity to work with amazing people
- Continuous growth and learning opportunities
- Paid time off (More than 20 days per year)
- Conducive and comfortable work environment
- You don’t come to office on approved national public holidays
Ready to Grow With Us?
We’d love to hear from you. Join Quru Lab and help build the financial and operational foundation behind products that make an impact.
TO APPLY, SEND YOUR CV AND APPLICATION LETTER TO
[email protected]
